Outside for All

Exhibitor Application

Event Date
Saturday, April 30, 2022 from 9 am - 2 pm at the Japanese Tea Garden in Brackenridge Park
General Contact Information
Organization Name*
Primary Contact*
First Last
Cell Phone*
Alternate Phone
Email*
Address*
Street Address Address Line 2 City State / Province / Region ZIP / Postal Code
On-Site Contact Information
Name
First Last
Phone
Informational and Promotional Items
Please list all proposed informational or promotional items you plan to distribute or giveaway. No food or beverages are to be sold or distributed.*
Please attach photos of proposed items or recent event booth set up.
Drop files here or

Max. file size: 2 GB.
If no photos are available, please attach your organization's logo. If photo file is too large, please email photos to kassie@saparksfoundation.org.
Previous Experience with SAPF
Have you previously been an exhibitor with SAPF?*
- Yes
- No
If yes, for which of the following events:*
- Fest of Tails
- Chaparral
- 4th of July Celebration
- Jazz'SAlive
- New Year's Eve Celebration
- Outside For All
Additional Information
Please list your website and/or social media platforms here.
I have read and understood all the rules and regulations set forth by SAPF, which are listed below, and agree to comply. If I do not comply, I understand that I will be asked to leave from the event.*
- I agree to these terms and conditions

PROVIDED

Space for a 10 x 10 set up: Spaces will be distanced and exhibitor locations will be placed on a first come, first served basis on the day of the event
- Exhibitors are required to provide a 10 x 10 pop up tent, or smaller, for set up
- Tents/canopies must be weighed down with sandbags, weights, water jugs, etc.
  - No staking of tents or canopies will be permitted, either in the asphalt or landscaped areas

APRROVED GIVEAWAY ITEMS

Exhibitors may distribute literature, coupons, and promotional items, but must stay completely within their exhibitor space.
No food or beverages are to be sold or distributed.

REQUIREMENTS

Physical distancing and the use of face masks are required during the entirety of the event and event set up/breakdown, especially during interactions
with guests
The display and use of hand sanitizer is also required
Exhibitors must supply all needed supplies as well as tables, chairs, signage, trash bags, and trash receptacles. Extra materials or supplies will not be available.
Exhibitors are required to keep a neat, clean, and presentable booth at all times.

RULES & NOTICES

Exhibitors must stay completely within their exhibitor space.
For safety reasons, exhibitors will not be allowed to take down and leave their space before the event is over.
Do not leave valuables unattended. SAPF does not assume responsibility or liability for theft, damage or other loss of exhibitors’ property and possessions.

ELECTRICITY

No electricity will be provided. You must bring your own power supply and extension cords, if needed.

INCLEMENT WEATHER/CANCELLATIONS

There will be no rain dates. If the event is canceled due to weather, natural disaster, or circumstances beyond our control, the event will not be rescheduled.
In the case of exhibitor cancellation, the exhibitor must personally notify SAPF prior to the event.

CLOSING

Rules and regulations are subject to change and will follow all City of San Antonio health and safety regulations.
SAPF does not guarantee specific exhibitor locations.
The San Antonio Parks Foundation retains the right to prevent future participation of any exhibitor for conduct deemed, in SAPF’s sole discretion, unacceptable and/or detrimental to the mission and reputation of SAPF and the event.