Outside for All

Exhibitor Application

Exhibitor Rules and Regulations

PROVIDED

  • Space for a 10 x 10 set up: Spaces will be distanced and exhibitor locations will be placed on a first come, first served basis on the day of the event
    • Exhibitors are required to provide a 10 x 10 pop up tent, or smaller, for set up
    • Tents/canopies must be weighed down with sandbags, weights, water jugs, etc.
      • No staking of tents or canopies will be permitted, either in the asphalt or landscaped areas

APRROVED GIVEAWAY ITEMS

  • Exhibitors may distribute literature, coupons, and promotional items, but must stay completely within their exhibitor space.
  • No food or beverages are to be sold or distributed.

REQUIREMENTS

  • Physical distancing and the use of face masks are required during the entirety of the event and event set up/breakdown, especially during interactions
    with guests
  • The display and use of hand sanitizer is also required
  • Exhibitors must supply all needed supplies as well as tables, chairs, signage, trash bags, and trash receptacles. Extra materials or supplies will not be available.
  • Exhibitors are required to keep a neat, clean, and presentable booth at all times.

RULES & NOTICES

  • Exhibitors must stay completely within their exhibitor space.
  • For safety reasons, exhibitors will not be allowed to take down and leave their space before the event is over.
  • Do not leave valuables unattended. SAPF does not assume responsibility or liability for theft, damage or other loss of exhibitors’ property and possessions.

ELECTRICITY

  • No electricity will be provided. You must bring your own power supply and extension cords, if needed.

INCLEMENT WEATHER/CANCELLATIONS

  • There will be no rain dates. If the event is canceled due to weather, natural disaster, or circumstances beyond our control, the event will not be rescheduled.
  • In the case of exhibitor cancellation, the exhibitor must personally notify SAPF prior to the event.

CLOSING

  • Rules and regulations are subject to change and will follow all City of San Antonio health and safety regulations.
  • SAPF does not guarantee specific exhibitor locations.
  • The San Antonio Parks Foundation retains the right to prevent future participation of any exhibitor for conduct deemed, in SAPF’s sole discretion, unacceptable and/or detrimental to the mission and reputation of SAPF and the event.