Vendor Rules and Regulations


  • Non-Profit Vendors, Artisan Vendors, Merchandise Vendors, and Corporate Exhibitors:
  • Required to provide a 10 x 10 pop up tent, or smaller, for their set up
    • Tents/canopies MUST be weighed down with sandbags, weights, water jugs, etc.
    • Absolutely NO staking of tents or canopies will be permitted, either in the asphalt or landscaped areas.
    • May not sell any items that reference smoking, drug paraphernalia, or violence.


  • Vendors may only sell approved menu items, to be fair to all vendors.
  • Absolutely NO BEVERAGES are to be sold (water, soda, etc.) without prior approval by SAPF.
  • ALL vendors found in violation of the “no beverage unless preapproved rule” or “selling items which have NOT been approved” will be escorted immediately off the property with all equipment, and will not be permitted to take part in this or future events. No refund will be given.


  • All personal vendor signage may not extend more than two feet above your booth. All signs and displays must be of a professionally produced nature.
  • Vendors are required to keep a neat, presentable booth at all times. Signage with visible prices, including whether you accept credit/debit cards in addition to cash, is required.
  • Vendors are responsible for collecting/paying Texas State Sales Tax as applicable to their product.
  • ALL vendors MUST supply all their own supplies as well as tables, chairs, signage, trash bags, and trash receptacles, we will not have extra supplies available.


  • Trash MUST be discarded into the designated event trash receptacles immediately. Public trash and recycling receptacle are for visitors only.


  • Vendors must stay completely within their vendor space. In addition, soliciting outside of your vendor space is prohibited.
  • Vendors will NOT be permitted to smoke or have pets in vendor space (Service dogs are permitted).
  • Working vendors are not permitted to drink alcohol during the event.
  • For safety reasons, vendors will not be allowed to take down and leave their space before the event is over.
  • Do not leave valuables unattended. SAPF does not assume responsibility or liability for theft, damage or other loss of vendor’s property and possessions.


  • THERE WILL BE NO RAIN DATES. If the event is canceled due to weather, natural disaster, or circumstances beyond our control, no refunds will be given.
  • In the case of vendor cancellation, the vendor must personally notify a SAPF staff member 30 days prior to the event. Vendor credit allocation will be assessed on an individual basis. No permit fees will be refunded.


  • To be determined based on event


  • SAPF does not guarantee specific locations or approval of products requested. Submission of an application does not automatically reserve space at any SAPF event due to limited vendor space.
  • The San Antonio Parks Foundation retains the right to prevent future participation of any vendor for conduct deemed, in the SAPF’s sole discretion, unacceptable and/or detrimental to the mission and reputation of the SAPF and the event.

Event Dates

  • Fest of Tails- Saturday, March 16, 2019 at McAllister Park- Application Closed: Will reopen in December 2019
  • Chaparral Music Festival- Saturday, April 20, 2019 at UTSA Park West- Application Closed: Will reopen in December 2019
  • 4th of July Celebration- Thursday, July 4, 2019 at Woodlawn Lake Park- Application Closed: Will reopen January 2020
  • Jazz’SALive- Friday and Saturday, September 20-21, 2019 at Travis Park- Application Closed: Will reopen January 2020
  • Celebrate SA- Tuesday, December 31, 2019 at Hemisfair- Selected Vendors will be notified in early November

Artisan and Merchandise Vendor Fees

  • Fest of Tails – $75
  • Chaparral Music Festival – $125
  • 4th of July Celebration- $200
  • Jazz’SALive – $325
  • Celebrate SA – $325

Corporate Exhibitor Vendor Fees

  • Fest of Tails – $500
  • Chaparral Music Festival – $500
  • 4th of July Celebration- $1000
  • Jazz’SALive – $1500
  • Celebrate SA – $1000

Non-Profit Vendor Fees

  • Fest of Tails – $25
  • Chaparral Music Festival – $25
  • 4th of July Celebration- $50
  • Jazz’SALive – $75
  • Celebrate SA – $75

Vendor Form